This Event Rental Agreement ("Agreement") is made on the date signed below between:
El Caporal Hall ("Venue") and Client: ________________________________ ("Client")
Address: ________________________________ Phone #: ________________________________
Both parties agree to the following terms:
Event Type: ________________________________
Event Date: ________________________________
Event Time: From ______ to ______ (8-hour rental) Guest Count: ______
The celebration is for: ________________________________
8-hour Venue Rental
2-hour practice session during the event week (with prior approved appointment)
Parking lot
Bathrooms
DJ & live band setup areas
General Manager on site
10:00 am access to external vendors
One (1) licensed security guard for up to 150 guests
Additional guards may be required for larger events at Client cost.
Pricing Tier: Normal Pricing
Hall Rental Fee: $0.00
Payment schedule will be customized based on the client. All payments must be completed two weeks before the event date.
A $500 refundable security deposit is required no later than the week of the event.
The deposit may be used toward: Damages to property, including excessive stains on table covers, overtime fees, smoking fines, alcohol violations, unpaid balances, etc.
The remaining deposit (if any) will be refunded within 5 business days after final inspection.
Event must end by 1:00 AM. All guests must exit by 1:40 AM. After 1:40 AM, the Client will be charged $150/hour, prorated by the minute. Overtime fees will be deducted from the security deposit.
All decorations must be approved by El Caporal Hall. No tape, nails, screws, glitter, confetti, or flames without written approval.
All vendors must be approved by El Caporal Hall. Unapproved vendors may cause cancellation or additional fees. The hall is not responsible for the performance, behavior, or problems caused by outside vendors. The client is responsible for the behavior or problems caused by outside vendors.
The Client is fully responsible for:
Indoor damage: Building, hall, walls, table covers, decorations, mirrors, chairs, kitchen, bathrooms, fixtures, equipment, etc. Outdoor Damage: Parking lot, fencing, landscaping, signage, dirt/grass areas, or damage caused by reckless driving, including tire marks, hitting signs or fences, accidents on property, destruction of outdoor lighting or décor. The client is responsible for the behavior or problems caused by guests.
Any damages will first be taken from the $500 security deposit.
Additional costs beyond the deposit will be billed to the Client.
Failure to pay can result in legal action, including recovery of attorney fees and court costs.
El Caporal Hall is not responsible for injuries, accidents, theft, or loss of personal property that occur on the premises. Client releases El Caporal Hall LLC from all claims arising from the actions of guests, vendors or individuals hired by the client. The client accepts full responsibility for any damage caused by the client, guests or vendors.
Client is solely responsible for any alcohol brought into the Venue. No glass bottles will be allowed.
Client assumes full liability for following all Texas Alcohol Beverage Commission laws. Providing alcohol to minors is illegal.
If minors are caught drinking: Event may be shut down immediately without refund, Clients may receive a $500 fine. Client may face criminal arrest and prosecution.
El Caporal Hall is not liable for alcohol-related incidents.
NO smoking inside ($375 fine).
NO glass bottles (no exceptions).
NO firearms or weapons are allowed on the premises.
El Caporal does not have a backup generator. If an electrical outage stops the event from continuing, Client receives a 60% refund, prorated by hours used.
No refunds for cancellations.
Client may reschedule one time if the event is more than 3 months away.
Venue is not responsible for cancellations caused by natural disasters, government orders, or events beyond its control.
Venue recommends the Client purchase event liability insurance.
Client acknowledges El Caporal Hall is not liable for accidents or injuries.
Client agrees to pay an initial deposit of at least $500.00 to save the event date.
El Caporal Hall may photograph or record portions of the event for promotional and marketing purposes. By signing this agreement, the Client consents to such use and confirms that attendees have been informed. No compensation will be provided for the use of these materials.
Client Name:
Client Signature: Date:
Venue Representative (El Caporal Hall):
Signature: Date:
7664 Farm to Market 1010 Rd, Cleveland, TX 77327
Phone: (832) 318-5312 | Email: elcaporalhall@gmail.com
Name: -
Address: -
Phone: -
Event Type: -
Event Date: -
Time: - - -
Guest Count: -
Honoree: -
Package: -
Pricing Tier: -
Hall Rental Fee: $0.00
FOR INTERNAL USE ONLY
Scan to track payments
Total: $0.00
Paid: $0.00
Balance: $0.00