This Event Rental Agreement ("Agreement") is made on the date signed below between:
El Caporal Hall ("Venue") and Client: ________________________________ ("Client")
Address: ________________________________ Phone #: ________________________________
Both parties agree to the following terms:
Event Type: ________________________________
Event Date: ________________________________
Event Time: From ______ to ______ (8-hour rental) Guest Count: ______
The celebration is for: ________________________________
8-hour Venue Rental (5:00 PM event start)
Setup access begins at 10:00 AM
2-hour practice session during the event week (with prior approved appointment)
Parking lot
Bathrooms
DJ & live band setup areas
General Manager on site
All vendors limited to 30-minute unload time
One (1) licensed security guard for up to 150 guests
Additional guards may be required for larger events at Client cost.
Pricing Tier: Normal Pricing
Hall Rental Fee: $0.00
Payment schedule will be customized based on the client. All payments must be completed one (1) month before the event date.
A $500 refundable security deposit is required no later than the week of the event.
The deposit may be used toward: Damages to property, including excessive stains on table covers, overtime fees, smoking fines, alcohol violations, unpaid balances, etc.
The remaining deposit (if any) will be refunded within 5 business days after final inspection.
Venue access for setup begins at 10:00 AM on the event date. The event officially commences at 5:00 PM. All outside vendors, including caterers, DJs, decorators, and rental companies, are strictly limited to thirty (30) minutes for unloading equipment and supplies. Vendors must comply with this time limit or may be subject to denial of entry or removal from the premises. Client is responsible for communicating this requirement to all vendors prior to the event date.
Event must end by 1:00 AM. All guests must exit by 1:40 AM. After 1:40 AM, the Client will be charged $150/hour, prorated by the minute. Overtime fees will be deducted from the security deposit.
All decorations must be approved by El Caporal Hall. No tape, nails, screws, glitter, confetti, or flames without written approval.
All vendors must be approved by El Caporal Hall. Unapproved vendors may cause cancellation or additional fees. The hall is not responsible for the performance, behavior, or problems caused by outside vendors. The client is responsible for the behavior or problems caused by outside vendors.
Venue reserves the right to immediately terminate this Agreement and require all guests to vacate the premises without refund if Client or any guest violates facility rules or engages in conduct deemed dangerous, disruptive, or inappropriate by Venue staff. Specifically, any physical altercation or fighting among guests will result in immediate termination of the event, and law enforcement will be contacted without exception. Client understands and agrees that no refund, partial or full, will be issued in the event of termination due to safety violations or rule breaches.
Venue strictly enforces the maximum capacity limit set forth in this Agreement. Venue reserves the right to deny entry to additional guests once the contracted capacity limit is reached. This applies to all events, including "open invitation" events where controlling attendance may be particularly challenging. Venue staff will conduct active headcounts at all entry points to monitor occupancy. Client acknowledges that exceeding the stated capacity violates fire safety codes and this Agreement, and Venue may stop admitting guests or terminate the event if capacity is exceeded.
Client must submit final payment and provide the final guaranteed headcount no later than one (1) month (thirty days) prior to the event date. This deadline is strict and non-negotiable. Failure to meet this deadline constitutes a material breach of this Agreement, and Venue reserves the right to cancel the event without refund and/or rebook the date with another client. No changes to the final headcount will be accepted after this deadline.
The Client is fully responsible for:
Indoor damage: Building, hall, walls, table covers, decorations, mirrors, chairs, kitchen, bathrooms, fixtures, equipment, etc. Outdoor Damage: Parking lot, fencing, landscaping, signage, dirt/grass areas, or damage caused by reckless driving, including tire marks, hitting signs or fences, accidents on property, destruction of outdoor lighting or décor. The client is responsible for the behavior or problems caused by guests.
Any damages will first be taken from the $500 security deposit.
Additional costs beyond the deposit will be billed to the Client.
Failure to pay can result in legal action, including recovery of attorney fees and court costs.
El Caporal Hall is not responsible for injuries, accidents, theft, or loss of personal property that occur on the premises. Client releases El Caporal Hall LLC from all claims arising from the actions of guests, vendors or individuals hired by the client. The client accepts full responsibility for any damage caused by the client, guests or vendors.
The following terms apply strictly to events where Client provides alcoholic beverages:
No Sale of Alcohol. Client is expressly prohibited from selling alcohol on the premises in any form, including but not limited to cash bars, ticket sales, cover charges, or donations required for alcohol service. All alcohol must be provided free of charge to guests.
Assumption of Liability. Client assumes full legal and financial responsibility for all alcohol-related incidents, including but not limited to injuries, property damage, third-party claims, and violations of alcohol control laws. Client agrees to indemnify, defend, and hold harmless Venue, its owners, officers, employees, and agents from any claims, damages, losses, or expenses arising from alcohol consumption at the event, regardless of whether such claims arise during or after the event.
Prohibition of Underage Drinking. Under no circumstances may alcohol be served to or consumed by any individual under the age of twenty-one (21). Client is responsible for verifying the legal age of all guests consuming alcohol and ensuring minors do not have access to alcohol.
Right to Terminate Alcohol Service. Venue reserves the absolute right to shut down alcohol service or terminate the event immediately if: (i) guests display signs of dangerous intoxication; (ii) minors are found consuming or in possession of alcohol; or (iii) any other violation of this Alcohol Policy is observed. No refund will be issued if the event is terminated due to alcohol policy violations.
Glass Bottle Prohibition. No glass bottles will be allowed in the main area. Glass bottles must remain in the kitchen at all times.
If minors are caught drinking: Event may be shut down immediately without refund, Client may receive a $500 fine, and Client may face criminal arrest and prosecution.
NO smoking inside ($375 fine).
NO glass bottles in the main area (no exceptions). Glass bottles must remain in the kitchen at all times.
NO fighting or violence of any kind. Any physical altercation or fighting will result in immediate termination of the event without refund, and law enforcement will be contacted without exception.
NO firearms or weapons are allowed on the premises.
By signing this agreement, the Client acknowledges and agrees to abide by all house rules listed above. Violation of any rule may result in immediate event termination, fines, and/or forfeiture of the security deposit.
El Caporal does not have a backup generator. In the event of a power outage affecting the Venue, Client will not be eligible for any refund unless the outage exceeds one (1) continuous hour in duration. If the outage exceeds one continuous hour, Client will be entitled to a pro-rated hourly refund calculated based on the total contracted event time and the duration of the outage exceeding the one-hour threshold. No refund will be provided for outages caused by factors outside Venue's reasonable control, including but not limited to severe weather, utility company failures, or acts of God.
No refunds for cancellations.
Client may reschedule one time if the event is more than 3 months away.
Venue is not responsible for cancellations caused by natural disasters, government orders, or events beyond its control.
Venue recommends the Client purchase event liability insurance.
Client acknowledges El Caporal Hall is not liable for accidents or injuries.
Client agrees to pay an initial deposit of at least $500.00 to save the event date.
El Caporal Hall may photograph or record portions of the event for promotional and marketing purposes. By signing this agreement, the Client consents to such use and confirms that attendees have been informed. No compensation will be provided for the use of these materials.
Client Name:
Client Signature: Date:
Venue Representative (El Caporal Hall):
Signature: Date:
7664 Farm to Market 1010 Rd, Cleveland, TX 77327
Phone: (832) 318-5312 | Email: elcaporalhall@gmail.com
Name: -
Address: -
Phone: -
Event Type: -
Event Date: -
Time: - - -
Guest Count: -
Honoree: -
Package: -
Pricing Tier: -
Hall Rental Fee: $0.00
FOR INTERNAL USE ONLY
Scan to track payments
Total: $0.00
Paid: $0.00
Balance: $0.00